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Newry City Centre Regeneration, Public Consultation Privacy Notice

Updated 5 March 2021

Key Contact Details:

  • Name: Adrian Grimshaw
  • Address: Downshire Civic Centre, Ardglass Road, Downpatrick
  • Phone Number: 07554 437827
  • Email: adrian.grimshaw@nmandd.org

The Type of Personal Information the Public Consultation will Collect

Newry Mourne and Down District Council has commissioned Otium Leisure Consultancy to consult with people in the district about its proposals for the regeneration of Newry City Centre.
The Public Consultation Survey will take approximately 15 minutes to complete and will ask your views about the different projects which make up the regeneration proposals.
By participating in the Survey you are confirming you have read the privacy information set out below and consent to sharing the information provided with the Council.

The Council currently collects and processes the following information:

  • Age
  • Community background
  • Disability
  • Ethnicity
  • Postcode

How Your Personal Information is obtained and Why it is Collected

Most of the personal information processed is provided directly by you for public consultation purposes on the Council’s regeneration proposals for Newry City Centre.
Personal Information is also indirectly received as a result of respondents opting to respond in open format via email or letter. 
Information that you have provided will be used to consider respondents views on proposals for the regeneration of Newry City Centre.
Personal information will be collected by Otium Leisure Consultancy on behalf of Newry, Mourne and Down District Council.  
Under the UK General Data Protection Regulation (GDPR), the lawful bases relied on for processing this information is: 
It is needed to perform a public task.

How Your Personal Information Is Stored

Otium Leisure Consultancy is using Survey Monkey software whose servers are hosted in the United States or Canada. A copy of their privacy policy is available here.
Any further processing by Otium Leisure of your information is securely stored on servers based in the UK.
Your responses to the consultation will be kept and then this information is disposed off in line with Otium Leisure Consultancy's Retention and Disposal Schedule.

Your Data Protection Rights

Under data protection law, you have rights including:
Your right of access - You have the right to ask for copies of your personal information. 
Your right to rectification - You have the right to ask to rectify personal information you think is inaccurate. You also have the right to ask to complete information you think is incomplete. 
Your right to erasure - You have the right to ask to erase your personal information in certain circumstances. 
Your right to restriction of processing - You have the right to ask to restrict the processing of your personal information in certain circumstances. 
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask transfer of the personal information you provided to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, Otium Leisure Consultancy has one month to respond to you.
Please contact Otium Leisure Consultancy if you wish to make a request.

How To Complain

If you have any concerns about use of your personal information, you can make a complaint to Otium Leisure Consultancy
You can also complain to the Information Commissioner's Office (ICO) if you are unhappy with how we have used your data.
The ICO’s contact details are as follows:
ICO website: www.ico.org.uk
ICO self-service portal: click here
ICO Helpline: 0303 123 1114